Intake, prior auth, appointment follow-up, referral tracking — we build HIPAA-aware AI agents that handle the administrative burden so your clinical staff can focus on patients.
Healthcare practices lose hours every day to administrative work that has nothing to do with patient outcomes. Here is where we see the most friction.
New patients fill out forms that get manually re-entered into the EHR. Every field, every time, by someone qualified to do much more.
PA requests take two to five days and require pulling records, writing clinical justification, and following up with insurers — all before treatment starts.
Missed appointments leave gaps in the schedule and revenue on the table. Follow-up is inconsistent because it depends on who is at the front desk that day.
A referral goes out. Then what? The status lives in someone's inbox or a sticky note. Patients call asking where things stand.
Discharge instructions are generic or hand-written. Patients leave without clear next steps. Follow-up calls happen because the initial communication wasn't clear enough.
Verifying coverage before an appointment takes 10–20 minutes of phone time per patient. Multiply that by a full schedule and it's a part-time job.
We build HIPAA-aware agents that connect to your existing systems — not replace them.
Sends intake forms digitally, validates responses, flags missing fields, and pre-populates the EHR. Patients finish in the waiting room. Staff start with a clean chart.
Reads the clinical record, drafts the prior auth request with correct codes and clinical justification, and submits to the payer portal. Staff review and approve.
Monitors outbound referrals, follows up with specialists on status, and updates the patient record and care team automatically. Nothing falls through.
When an appointment is missed, the agent sends a personalized outreach within the hour — re-books, asks about barriers, or escalates if clinically urgent.
Reads the visit notes and generates a plain-English after-visit summary tailored to the patient — next steps, medications, follow-up schedule. Automatically sent.
Runs insurance eligibility checks the day before each appointment — coverage, copay, deductible status — and flags anything that needs attention before the patient arrives.
We deploy AI the way your security team needs it — designed in from day one, not bolted on.
Built on Azure OpenAI, AWS Bedrock, or Google Cloud. Best for teams that want to move quickly and lean on the latest models without managing infrastructure.
Dedicated cloud infrastructure, single-tenant. Full audit logging, no cross-tenant exposure. The middle path most of our clients land on.
AI models running inside your own network on your own servers. Zero data transmission to third-party providers. The right call when data cannot leave the building.
Every consultant and engineer is based locally. No overseas handoffs, no time-zone scrambles.
We align every technical decision with the business goal underneath it. Then we build the right thing.
We tell you what we built, what it cost, what it saved, and what is genuinely uncertain. If something is not working, you hear it from us first.
Free assessment, custom roadmap, measurable results. We start small, prove it works, then expand.
We sit with your team for a week. Map every repeating task, rank by hours saved × probability of success. Includes a security and data-residency review. At no cost.
A custom plan around your top 3–5 use cases — clear timelines, costs, expected outcomes. You decide what to green-light.
We implement, train your team, and measure. By day 90 you have a working agent in production and a number on the wall showing what it saved.
Start with a free conversation about where AI can reduce administrative load without touching your clinical workflow.
Free consultation · No obligation · Results in 90 days